Rules and regulations of the 3rd Forum Without Barriers
organized on February 24–26, 2026, in Poznan
I. General provisions
1. These Regulations of the 3rd Forum Without Barrier: On Accessible Cinema (hereinafter referred to as the Regulations) set out the general rules for the organization of and participation in the 3rd 3rd Forum Without Barrier: On Accessible Cinema (hereinafter referred to as the Forum).
2.    The organizer of the Forum, which will take place on February 24-26, 2026, in Poznań, is ZAMEK Culture Centre, a municipal cultural institution based in Poznań (61-809) at ul. Św. Marcin 80/82. The Forum is organized as part of the Cinema Without Barriers project co-financed by the European Education and Culture Executive Agency (EACEA) under the Creative Europe Programme (CREA). All matters related to the Forum should be addressed to the e-mail address forumbezbarier@ckzamek.pl or to the address of the ZAMEK Culture Centre’s headquarters.
3.    The Forum is an industry event dedicated to cinema accessibility, aimed at people working in the film industry, including distributors, cinema owners and employees, and film event organizers in Poland.
4.    The regulations are addressed to all persons participating in the Forum. Every person participating in the Forum (hereinafter: Participant) is obliged to comply with them.
II. Terms and conditions of participation
1. In order to participate in the Forum, you must register (apply for participation) by completing the form published on the Gridaly platform and paying the participation fee.
2. The registration form requires the participant to provide their personal details, i.e., first name, last name, institution represented, email address, and other necessary information.
3. The cost of accreditation is:
a) PLN 200.00 gross / EUR 47.00 gross for registrations submitted by February 2, 2026, and applies to both in-person and online participation.
b) PLN 280.00 gross / EUR 66.00 gross for applications submitted between February 3 and February 18, 2026, and applies to both in-person and online participation.
c) PLN 80.00 gross / EUR 19.00 gross for applications from persons participating online only.
d) after February 18, 2026, the possibility of purchasing accreditation requires contacting 
the Organizer via the e-mail address provided in Part I, point 2 of the Regulations.
4. Accreditations are personal (granted based on the data provided in the application form) and non-transferable. It is not possible to change the data.
5. The number of people who can participate in the Forum is limited. The Organizer reserves the right to change the registration deadline if all places are taken. 
6.  Payment must be made in accordance with the Gridaly platform payment terms and conditions.
7. Participants attending in person are required to collect their accreditation at the information desk from February 24, 2026, at the ZAMEK Culture Centre. Accreditation may only be collected by the person in whose name it was purchased, upon presentation of appropriate identification. 
8. On-site accreditation entitles the holder to participate in Forum discussions, presentations, and meetings, as well as to take advantage of coffee and lunch breaks. The exact times of meals and coffee breaks will be specified in the event program. Participation in workshops is possible after payment of the fee and presentation of the admission ticket for the purchased workshops. Online accreditation entitles you to participate in the streaming of events taking place in the Sala Wielka Grand Hall and marked in the program as online events. Accreditation does not include participation in workshops, 1:1 meetings, and the Awards Gala.
9. The Forum also includes workshops, which are held in person, in Polish or English (and are not translated). Separate registration is required for the workshops. The number of places in the workshops is limited - acceptance will be decided on a first-come, first-served basis and upon payment of the fee. Accreditation alone does not entitle you to participate in the workshops. You can register for the workshops via the Gridaly platform. The cost of each workshop is PLN 80/ EUR 19.00 gross. 
10. Accreditation also entitles you to participate in the film screening in the Kino Pałacowe (The Pałacowe Cinema), which will take place on February 24, 2026. Participation in the screening is possible after collecting a free ticket at the Organizer's box office on the day of the screening. The number of tickets is limited, and they will be distributed on a first-come, first-served basis. One ticket per accreditation is available for a given screening. The screening will be available with English subtitles, SDH subtitles in Polish, Polish audio description, and translation into Polish sign language. 
11. In the event of withdrawal from participation in the Forum, the fee paid for accreditation is non-refundable. 
III. Rules for organizing the Forum
1. The organizer will make the Forum program available on the website and the Gridaly platform before it begins, reserving the right to make changes, including changes to the order of events.
2. All talks and presentations in the Sala Wielka (The Grand Hall) will be interpreted into English or Polish if the expert speaks in English (simultaneous interpretation) and into Polish Sign Language (PJM). Workshops will not be interpreted into PJM. Furthermore, workshops in English will not be interpreted into Polish, and workshops conducted in Polish will not be interpreted into English.
3. The organizer is not responsible for any items belonging to participants that are lost, damaged, or stolen during the Forum.
4. Participants bear full financial responsibility for any damage they cause or harm they inflict on the premises of ZAMEK Culture Centre.
5. Participants are required to comply with safety rules, including fire regulations.
6. The organizer provides free access to toilets.
7. The organizer has the right to refuse admission or remove from the Forum premises:
a) persons under the influence of alcohol, drugs, or other intoxicating substances, psychotropic drugs, or other substances with similar effects,
b) persons in possession of dangerous items, including in particular weapons, explosives or pyrotechnic materials, flammable materials, and alcoholic beverages, intoxicants, or psychotropic substances. The assessment of items and their classification as dangerous is at the discretion of the Organizer.
c) persons behaving aggressively, provocatively or in any other way posing a threat to public safety or order.
8. Participants are required to participate in the Forum in a manner that does not hinder or disrupt the event and not to take any actions that are contrary to generally applicable law or good manners, or that violate the personal rights or other legitimate interests of other Participants, the Organizer, Partners, or third parties.
IV. Consent to use of image
1. During the Forum, the Organizer may photograph and film the event for documentation, promotional, and advertising purposes. Participation
in the Forum is public, and therefore the image of a Participant, captured individually or as part of a larger whole, may be intentionally or accidentally documented photographically, audibly, or cinematically, and the materials obtained in this way may be disseminated by the Organizer and representatives of the press for informational 
and promotional purposes related to the Forum and the Organizer's activities (including, in particular, on the Organizer's website, social media, and publications). 
2. Participation in the Forum is tantamount to granting free, unlimited consent, in terms of time and territory, to the recording of the image and statements of Persons participating in the Forum and the dissemination by the Organizer of the recorded image and statements, without the need for approval on each occasion, for the purpose of documenting and informing about the activities of ZAMEK Culture Centre, as well as for promotion and advertising (e.g., publication of photos in the press and on the Internet on the Organizer's website, on social media profiles administered by ZAMEK Culture Centre - Facebook, Instagram, etc.).
V. Personal data – information clause 
In connection with the applicability of the Regulation (EU) 2016/679 of the European
Parliament and of the Council of April 27, 2016, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation - GDPR), we hereby inform you:
1. The administrator of your personal data is the Centrum Kultury Zamek
with its registered office at Św. Marcin 80/82, 61-809 Poznań, Poland.
2. In relation to the processing of personal data, you can contact the Data Protection Officer designated by the Administrator at the email address: iod@ckzamek.pl or in writing to the address of the Administrator.
3. Your personal data will be processed for the following purposes:
a. To execute the agreement and participation in the II Forum Without
Barriers organized from February 24 to 26, 2026, in Poznań, especially for maintaining contact and informing you about any changes – based on the concluded agreement, i.e. Art. 6(1)(b) GDPR.
b. To fulfill legal obligations imposed on the Administrator, including tax and accounting obligations – based on Art. 6(1)(c) GDPR.
c. For documentation and information about the activities of CK Zamek,
as well as promotion and advertising (e.g., publication of photos in the press and on the internet on the Organizer’s website, and on social media profiles managed by CK Zamek - Facebook, Instagram, etc.) – based on the consent given, i.e. Art. 6(1)(a) GDPR.
d. For the legitimate interests of the Administrator, such as the pursuit and defense against claims, conducting correspondence – based on Art. 6(1)(f) GDPR.
4. Your data will be processed by authorized employees and collaborators of the Administrator. The recipients of the data will be entities cooperating with the Administrator during the realization of the Forum based on agreements, entities providing IT services and systems for the Administrator, and entities providing property protection services. Your image and statements may be shared for promotional and advertising purposes on the internet (e.g., on social media profiles of the Administrator, the Administrator’s website), in the press, and for documenting the Administrator's activities.
5. Your data will not be transferred to third countries (countries outside the European Union or the European Economic Area).
6. Your personal data will be processed for the time necessary to fulfill the purposes of processing, to comply with applicable legal provisions, and until the expiration of any potential claims.
7. You have the right to:
a. Access the content of your personal data,
b. Rectify, delete, or limit the processing of your data,
c. Transfer your data.
8. For data processed based on consent, you have the right to withdraw your consent at any time without affecting the lawfulness of the processing carried out based on consent before its withdrawal.
9. If you believe that the processing of your personal data infringes the provisions of the law, you have the right to file a complaint with the supervisory authority for data protection, which is the President of the Personal Data Protection Office (UODO).
10. Providing your personal data is voluntary but necessary for participation in the Forum.
11. Your data will not be used for automated decision-making or profiling.
VI. Final provisions
1.    It is the responsibility of the Participant to familiarize themselves with these Terms and Conditions.
2.    The Organizer is not obliged to insure Participants in the Forum against accidents.
3.    The Organizer reserves the right to amend these Regulations at any time without the need to obtain additional consent.
4.    In circumstances beyond its control, the Organizer reserves the right to cancel, partially close, shorten, or postpone the event or change its format.
5.    In matters not covered by these Regulations, the provisions of the Civil Code shall apply accordingly.
6.     Any disputes that may arise from participation in the Forum shall be settled by the court competent for the Organizer's registered office.
7.    The Organizer has the right to amend the provisions of the Regulations.
8.    The Regulations shall be effective from the date of publication on the ZAMEK Culture Centre’s website.